Petrol Pump Management Software in Tirupati

What petrol pump software is — and which Tirupati bunks need it

Petrol pump management software is the system that runs the money side of a fuel station: it captures opening and closing meter readings on every nozzle, works out litres sold and sales value per shift, and closes each shift by matching cash, card, UPI and credit against what the dispensing units say should have come in.

Any petrol bunk in Tirupati or Chittoor that runs two or three shifts, sells on credit to travels, transport and government fleets, and has to reconcile tank stock against dip readings will save hours a day and stop cash leakage with it. EPIXS Media builds this around your exact pumps, tanks and shift pattern rather than forcing your bunk into a rigid national template.

• Multi-nozzle, multi-product forecourts (petrol, diesel, premium, power)
• Bunks running 2-3 attendant shifts a day
• Stations with heavy credit sales to fleets and travels operators
• Owners who want same-day short/excess and margin visibility

What the software does day to day

From the first reading of the morning shift to the owner's closing MIS at night, the software mirrors the real forecourt workflow so your DSM and cashiers enter data once and everything else flows from it.

• Records nozzle opening/closing readings and auto-calculates litres and value per DU
• Applies test litres and returns so sold quantity is accurate to the drop
• Closes each shift with cash, card, UPI and credit split and attendant-wise short/excess
• Maintains credit customer ledgers with credit limits, ageing and monthly statements
• Reconciles tank stock: opening dip + receipts − sales = expected closing dip vs actual
• Logs density and quality readings per tank for every decantation
• Captures tanker indents, purchase invoices and evaporation/decantation loss
• Raises GST invoices for credit and counter sales with HSN and tax split
• Tracks lube, additive and non-fuel sales alongside fuel
• Generates daily sales, product-mix, margin and outstanding-credit reports

A look at the screens you'll use

The screens are designed for the counter and the cabin, not for a training manual. Big fields, few clicks, and language your staff already use on the forecourt. Here is a walk-through of the main screens; we'll show every one of them running with your own data in the free live demo.

• Shift entry screen: pick the shift and attendant, key opening/closing nozzle readings, and see litres and value fill in automatically
• Shift-close screen: cash, card, UPI and credit totals side by side with the expected figure and the short/excess highlighted
• Credit sale screen: choose the customer, vehicle and quantity, apply the credit limit, and print or WhatsApp a GST invoice
• Customer ledger screen: full history of a fleet's purchases and payments with outstanding and ageing
• Tank dip screen: enter the dip reading and instantly see book-vs-physical variance per tank
• Purchase / decantation screen: log tanker receipts, invoice value, density and transit loss
• Price update screen: revise fuel rates in one place when the oil company changes prices
• Owner dashboard: today's litres, sales, margin, collections and total credit outstanding in one view

Why EPIXS instead of a distant national app

National fuel-station apps sell you a rigid product and a support line in another city. EPIXS is local: we sit down at your bunk, understand how your shifts, credit customers and tanks actually work, and build the software around that — then we're a short drive away when you need us.

• We install on-site near Leela Mahal Circle and set up on your own machines
• We train your DSM, cashiers and attendants in person until they're confident
• We shape credit rules, invoice formats and reports to your bunk, not a template
• Support is local and fast — a call and a short drive, not a ticket queue
• Your sales, cash and customer data stay on your hardware, owned by you
• One-time, quote-based engagement instead of a per-user fee that never ends
• We understand AP fuel-retail practices, oil-company audits and local credit habits

Who it's for in Tirupati and Chittoor

The software fits any fuel-retail operation in the region, from a single highway bunk to an owner running several outlets.

• Highway and city petrol bunks on the Tirupati-Chittoor and Renigunta routes
• Stations with heavy credit sales to travels, tour operators and transport fleets
• Bunks supplying diesel to government and institutional customers on credit
• Multi-outlet owners who need each bunk closed daily and consolidated monthly
• Dealers preparing for HPCL/BPCL/IOCL and legal-metrology inspections

Integrations & technology

The software is built to work with the tools your bunk already uses and to keep running even in patchy-network conditions. We keep the technology simple, reliable and serviceable locally.

Where your forecourt has automation, we can align meter capture with your dispensing units; where it doesn't, staff key readings on a fast entry screen. Invoices and statements can go out on WhatsApp and SMS, and payments can be collected by UPI/QR.

• GST invoicing with HSN codes and correct tax split for fuel and lubes
• UPI / QR and card collection captured into the same shift reconciliation
• WhatsApp and SMS for credit statements and payment reminders
• Runs on standard Windows PCs at the counter; on-site data, cloud backup optional
• Thermal / A4 printing for invoices, statements and shift reports
• Export to Excel/PDF for your accountant and oil-company reporting

Your data — owned and secure

Your sales, cash figures and credit-customer records are your business. With EPIXS the data lives on your own machine at the bunk, not locked inside a distant vendor's cloud, so you are never held hostage by a monthly subscription.

We set up role-based logins so attendants, cashiers and the owner each see only what they should, keep an audit trail of edits, and configure automatic local and optional cloud backups so a hardware failure never costs you your ledgers.

• Data stored on-site on hardware you own and control
• Role-based logins for owner, manager, cashier and attendant
• Audit trail on sensitive edits like readings and cash figures
• Automatic daily backups, with optional encrypted cloud copy
• No lock-in — your records are always exportable and yours

Pricing & support — how it works

We don't sell a fixed shrink-wrapped price because no two bunks are the same. After a short on-site study we give you a clear, one-time quote for the scope you actually need — the number of dispensing units, whether you want tank reconciliation, credit ledgers, multi-bunk consolidation and so on.

Support is local. Because we're based in Tirupati we can pick up the phone, log in remotely, or drive over — there's no distant call-centre and no per-user monthly fee ticking away. Ongoing support and updates are agreed up front so you always know where you stand.

• One-time, scope-based quote after a free on-site study — no per-user monthly trap
• Editions above are about coverage, not price; we match the quote to your needs
• Local, in-person and remote support from Tirupati
• Training and go-live handholding included in the engagement